Receptionist/Administrative Assistant

Job Description

Position Type: Receptionist/Administrative Assistant

Employment Type: Permanent Contract

Hours: 37 hrs per week (Term Time only)

Salary: Essex School's Pay Scale - Scale 2 Point 5 - actual starting salary £21,951 (including fringe but excluding pending 2026 pay award)

Working Pattern: 8:15 - 3:45 (Monday) and 8:15 - 4:15 (Tuesday, Wednesday, Thursday and Friday)

Due to an increase in pupil numbers, Chapel Hill Primary School is looking to appoint an experienced Receptionist/Administrative Assistant to join their busy, friendly team.

The successful candidate will undertake the following duties:-

Be the first point of contact for both telephone and face to face enquiries, taking and passing on messages as required
Attendance - monitoring morning and afternoon attendance via on-line registers on SIMS and cross-referring to Studybugs where necessary and contacting parents to establish whereabouts of absent children who have not been reported absent.
Admissions - dealing with enquiries and applications from parents, offering places, maintaining waiting lists and providing school tours.
Monitoring the "admin" e-mail account and dealing with/passing on e-mails as appropriate.
Dealing with School Money queries and taking payments.
Photocopying of exam papers.
Checking-off deliveries.
Administering First Aid to pupils.
General clerical and admin duties as required.

We are looking for a candidate:

With solid office administrative experience (school office experience preferable but not essential)
With solid knowledge of Microsoft Word, Excel, Outlook and SIMS (SIMS experience preferable but not essential)
With excellent communication skills and a welcoming, positive outlook
Who is efficient, versatile and able to work on their own initiative
Who has an excellent telephone manner & can record and pass on accurate messages
Who is able to prioritise their own work load & plan effectively
Who can remain calm under pressure and have a positive and sunny disposition
Who is confident to administer first aid to pupils

We can offer:-

2-week May/June half term holiday (enjoy an off-peak holiday!)
One non-school based Professional Development Day
A great work-life balance, job satisfaction and FABULOUSLY supportive colleagues who like to have fun (and have 'goodies' on a Friday!)
Happy, motivated, well behaved and hard-working children
A diverse and inclusive school community with strong Governor and Parent support
A friendly and supportive team of teachers, Learning Support Assistants and Support Staff

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post, you are advised to complete and submit your application form as soon as possible. Tours of the school are warmly encouraged.

Chapel Hill Primary School & Nursery is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. This appointment is subject to satisfactory references, medical clearance and an enhanced DBS check.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.